5 Tips for DIY Envelope Addressing

5 Tips for DIY Envelope Addressing

So you’ve decided to address your own wedding envelopes. You may be excited or you may be dreading it. It’s definitely a daunting task, but not an impossible one.

From addressing my own envelopes long before I became a calligrapher to now addressing clients’ envelopes as a professional, I’ve learned quite a bit. Here are my 5 tips to prepare you for DIY envelope addressing.

1) Give yourself enough time

Envelope addressing will take longer than you think, especially if you aren’t familiar with the style of writing you plan on using. Since invitations are typically mailed out 6-8 weeks before the wedding, I would recommend starting your envelopes 8-10 weeks out. A great way to stay on track is to set a goal of # of envelopes you want to complete each day.

2) Organize your guest list

Having an organized final guest list is the key to simplifying the addressing process.

>> Not sure how to go about this? Grab my free wedding guest list template here! <<

wedding guest list template download


3) Order extra envelopes

Even pro calligraphers require an extra 20-25% envelopes to account for ink splatters, smudges, and mistakes. Order enough envelopes from the start because you never know if they will be out of stock when you need more.

4) Choose ONE style and stick to it

If you go on Pinterest and search “envelope addressing”, you’ll find a million different styles. Pick one and stick to it! The more familiar you get with one style, the better and faster you can get through that stack of envelopes.

5 Tips for DIY Envelope Addressing styled

5) Figure out spacing

One of the mistakes I made addressing my own envelopes (long before I became a calligrapher) was not considering how much room to leave for stamps. I’m sure the post office wasn’t too happy to find a few stamps in the bottom left corner instead of the top right. If you’ll be using a collage of vintage stamps, you may want to block off the entire top 1-2″ or a large area in the top right corner. As a general rule of thumb, keep the top 1.5″ address-free. You can also download the free PDF template (as shown in the below photo) I have created for you. In it, you’ll find 2 templates, one center aligned and one left justified, that will fit perfectly over any A7 envelope.


5 Tips for DIY Envelope Addressing template

Happy envelope addressing!


  1. Lauren Harris

    I can’t fine the free PDF to get the line spacing template. Can you help me?

    November 30, 2017 Reply
    1. Helen

      Hi Lauren, did you fill out the pop up form to download the envelope addressing template? I didn’t see your name in my email list. Thanks!

      November 30, 2017 Reply
  2. Sonya Hove

    I can’t find it either! Is there a link?

    August 23, 2018 Reply
    1. Helen

      Hi Sonya, thank you for your interest in my envelope addressing template! You’ll need to fill out the pop up form to download it.

      August 27, 2018 Reply

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